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| Based on SAQA's Unit Standard ID 110023 NQF Level 4, 6 Credits |
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Organisations could not function effectively
without written reports. Reports present
vital information for everyday operations and
decision making. If your job is to correctly
format reports for your manager or perhaps
decide on content and actually write the
report, this highly practical course will equip
you with the skills to prepare, research,
construct, write, edit and present your
reports.
Course Objectives
- Develop a methodical system to enable
you to write reports more effectively and
efficiently
- Liaise effectively with others to solicit the
required information for reports
- Produce comprehensible and
understandable reports that achieve
results
- Structure your reports in a clear,
consistent and concise way
- Develop a professional writing style
which is attention-grabbing and
enlightening and which facilitates
comprehension
- Adopt an influential style and know how
to effectively present and support an
argument, notion or concept
- Present controversial and compound
issues in a clear, concise, professional
style for both specialist and nonspecialist
readers
- Critically assess and edit draft reports
written by yourself and others swiftly and
constructively
- Present your report in a professional way
by making use of appropriate graphs,
diagrams, tables and charts
- Meet reporting deadlines
Course Designed for
Office professionals who are required to
produce professional, effective reports or who
are responsible for editing and assessing
reports.
Course Outline
Introduction to report writing
- Identifying the different types of reports
- Understanding the aim of the report
- Establishing the correct format
- Identifying the recipients of reports
- Determining the frequency of
distribution
Planning your report
- Obtaining an accurate brief and
understanding the objectives of the
report
- Establishing the scope and purpose of
your report
- Identifying time constraints and amount
of detail necessary
- Ensuring your report is reader-focused
and maintains confidentiality
- Establishing a report structure
Developing a professional style
- Writing clearly and concisely
- Analysing effective and ineffective
written communication
- Developing a professional style and
building your credibility
- Communicating accurately to ensure a
positive response from the reader
- Writing with conviction to persuade
clients and colleagues
- Expanding your vocabulary and
upgrading your language skills
Structure and sequence
- Table of contents, appendices, indexes
and bibliographies
- Report structure, introduction, abstract,
summary, body, conclusions,
recommendations and references
- Illustrations, graphs and tables
Editing, formatting and presenting your
report
- The purpose of an abstract summary
- Writing your summary
- Critically analysing you report - proof-
reading, layout, soliciting input from
intended recipients
- Have the original objectives of your report
been met?
Practical exercises
- Learners will get to put their new skills to
the test and will write reports of their own
on the second day of training.
- Transferring skills into the workplace –
Learners will prepare to encourage
recipients to rate the effectiveness of their
reports
Course duration
Two days
Dates
6 - 7 February (Pretoria)
29 - 30 March (Johannesburg)
23 - 24 April (Durban)
21 - 22 May (Pretoria)
24 - 25 May (Johannesburg)
7 - 8 June (Johannesburg)
23 - 24 July (Cape Town)
20 - 21 August (Pretoria)
20 - 21 August (Durban)
6 - 7 September (Johannesburg)
1 - 2 October (Cape Town)
29 - 30 October (Pretoria)
19 - 20 November (Johannesburg)
Investment
R3750.00 excl VAT
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